General terms and conditions

General terms and conditions :

• These conditions shall be an integral part of the contract, to the exclusion of the customer’s own conditions. They may only be deviated from in writing. The customer expressly acknowledges having read these terms and conditions and approves of them in their entirety without reservation.
• The themes, styles and location are agreed between the customer and photographer during the preliminary interview (portrait, fashion, glamour, phantasy, boudoir,…).
• The booking is only final after payment of the cost of the photoshoot.
• In agreement with the photographer, the customer may bring along one or a limited number of people apart from these that are photographed (family, partner, friend, make-up person,…).
  During the shoot no photos will be taken by others, not even with a mobile phone “in between”. This applies to both a studio shoot and a shoot on location.
  In case of a minor model, it is required that a parent/guardian is present during the whole of the shoot.
• In the case of a shoot in the photo studio, the model will be provided with a separate room to change clothes. Unfortunately this is not possible for a shoot on location.
• The photo shoot is carried out at the following prices :
  • Photo shoot in Bruges or in a radius of 20 km around Bruges : € 180
    • Supplement for a “privacy shoot” : no Portretfotografie Brugge signature on the pictures and no publishing of your pictures by Portretfotografie Brugge : + € 20.
    • The photo shoot takes at least one hour
    • Afterwards, you will receive a contact sheet with a selection of the pictures. You can choose 10 digital photos out of them that are included in the price of the shoot (in high resolution for print and in low resolution for internet / social media)
  • Photo shoot in the studio: € 180
    • Supplement for a “privacy shoot” : no Portretfotografie Brugge signature on the pictures and no publishing of your pictures by Portretfotografie Brugge : + € 20.
    • The photo shoot takes at least one hour
    • Rent studio and various clothing available on site: € 40 (the rent of the clothing is automatically linked to the use of the studio)
    • Afterwards, you will receive a contact sheet with a selection of the pictures. You can choose 10 digital photos out of them that are included in the price of the shoot (in high resolution for print and in low resolution for internet / social media)
    • The studio is situated in Sijsele (Damme)
  • Supplement for a shoot at more than 20 km from Bruges: € 1 per km, counted from Bruges to the place of the shoot.
• Terms of payment: 50% within one week after the reservation and 50% at least one week before the date of the shoot. This payment can be done by transfer to the account BE62 7350 5424 0061 of Portretfotografie-Brugge, Vincent Turpyn. The reservation is only final after the transfer of the advance.
• Cancellation policy :
  • If cancelled up to 3 weeks before the photo shoot: no fee (any paid deposit will be refunded in full)
  • In case of cancellation between 3 weeks and 1 week before the shoot: 20 % on the total amount (the rest of the paid deposit will be refunded).
  • In case of cancellation between 1 week and 4 days before the shoot: 50% on the total amount (the other 50% of the total amount will be refunded)
  • Cancellation within 3 days before the shoot: 100
  • In case of very bad weather in case of a shoot outside (precipitation at the moment of the shoot) or in case of illness of the model (sickness certificate from an attending physician is required), a new date for the shoot will be set by mutual agreement and no extra costs will be charged.
• The customer can freely use the supplied photos for print, website, social media,…
• The customer cannot claim any rights to the pictures taken
• All photos may also be freely used by the photographer for any purpose: photography forums, website, social media, marketing, etc. Exception : when the customer chose the “privacy option”, none of the pictures may be published by Portretfotografie Brugge.
• A few weeks after the shoot, you will receive a selection of the unprocessed photos on contact sheets (photos with a watermark). Based on this, you can make a choice of the 10 photos (any additional photos can be chosen according to the prices hereunder). These photos will then be post-processed and finally delivered via the digital platform “WeTransfer” about two weeks after you have made your choice known (timing in consultation between the client and the photographer).
  • Price: € 8 per extra photo (above the 10 pictures that are included in the shoot)
  • 5 + 1 free, 10 + 2 free, 15 + 3 free
  • Payment at the time of ordering.
• The contact sheets and the final pictures will be sent to the e-mail address that was specified when making the reservation. If you want them to be sent to another e-mail address, please notify us ultimately at the moment of the photoshoot.
• The photos have a signature in one corner. This signature may not be removed in any way by the customer or by third parties. The photo may also not be cropped to leave the logo out of the picture. Exception : when the customer chose the “privacy option”, there will be no signature on the pictures.
• The customer may not in any way post-process the photos supplied using any method, computer programme or app. No filters or other adjustments are allowed. If further adjustments are desired, the customer can always contact the photographer.
• The photos are stored digitally by the photographer for a period of three years after the date of the shoot. After the expiry of these three years, the photos will be deleted.
• If the customer, after a period of two months from the date of delivery of the photos, wishes to have them delivered a second time, an administrative fee of €20 applies for all photos together.
• If the customer wishes to receive (additional) photos upon receipt of the contact sheets, the rates as stated above apply. In this case, the administration fee does not apply.
• Any complaints must be made in writing within 14 calendar days after the photos have been delivered.
• In case of disputes, only the Bruges court is competent.